Contracts Specialist

PRINCIPAL DUTIES:

• On prime contracts, where GPRS is the general contractor, reviews contract requirements and bid documents. Obtains bonds and certificates of insurance and completes forms as necessary.
• When GPRS is a subcontractor, assesses terms on contracts received from other companies to ensure language is written in accordance with the true meaning and intent of proposals, bids, or quotations. Identifies and mitigates potential contractual risks. Advises on language changes and negotiates with customers as necessary. Understands cost impacts such as material, labor, equipment, and resources necessary to complete the work.
• On private work, collaborates with legal team on updating agreements offered to customers and business partners while keeping up to date on business climate and industry norms.
• Reviews subcontractor proposals and processes subcontract agreements. Obtains compliance documents such as certificates of insurance, etc.
• Reviews other legal documents such as material agreements, service agreements, trucking agreements, purchase orders, work orders, and vendor agreements. Advises on language changes as necessary.
• Reviews and updates open bond listing. Tracks job-to-date billings on open-end projects and reconciles to bond amounts.
• Participates in annual insurance renewal process. Understands various insurance requirements and reviews Certificate of Insurance listing. Obtains and distributes COI's to customers and vendors as required.
• Registers in and maintains both government and private vendor prequalification programs
• Maintains and generates various contract listings and reports. Provides contract data to internal customers.
• Research new and existing government requirements and develops processes to adapt to new regulations.
• Collaborates with management and peers to promote continuous process improvement to meet company goals.

PRINCIPAL REQUIREMENTS:

Education/Experience: Bachelor's degree in business management or related field preferred. Minimum 3 years relevant experience in a similar operation and/or with strong legal and contracting background. Knowledge of construction contract documents. Supervisory or management experience helpful. Familiarity with accounting and billing procedures.

Computer Skills Advanced knowledge of Word, Excel, Adobe Acrobat, and Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner.

Office 10 key, various office machines, general knowledge of office operations.

Licenses Valid driver's license and favorable traffic abstract.

EOE / M / F / V / Disabled

Current Openings for Contracts Specialist Jobs at Grace Pacific LLC