Accounts Receivable - Rentals Clerk

Position Overview:

The Accounts Receivable clerk is responsible for ensuring all incoming payments are received and processed. Day-to-day, the duties of an A/R clerk include preparing invoices for sales or services rendered, issuing account statements, applying payments against invoices in the system, balancing the accounts receivable ledger to general ledger balances and resolving discrepancies.

Principal Duties:

• Process invoices, credits and maintain billings of Rental/Fencing/Traffic Control contracts daily
• Works closely with rental supervisors and dispatchers to ensure contracts are billed correctly (i.e., verify service hours, rates, etc.)

• Prepares open rental order reports to ensure rental orders are current. Research delinquent and questionable open rental orders

• Print, email or mail out invoices in a timely manner.
• Prepares monthly interdepartmental billing summary and island revenue reports.
• Prepare deposit slips daily. Maintain deposit and accounts receivable log.
• Process Material Listing and Pricing Templates timely and accurately
• Process Inventory timely and accurately.
• Assist rental department as needed.
• Prepare and distribute daily mail.
• Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all individuals in the workplace.

Other Duties:

Performs other duties as assigned

Principal Requirements

Working Conditions:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

Equipment Use:

• Work is performed on a company provided laptop
• Use of a copy machine to scan, print and copy materials
• Postage machine

Mental and Physical Demands:

Able to learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, ability to communicate with others, ability to complete tasks in a timely manner to meet deadlines.

Physical demands include the ability to alternate between sitting and standing. Able to lift 10 to 20 pounds.

Must have the ability to lift and carry small parcels or packages and to walk short distances.

Communication Demands:

Must understand and carry out oral and written instructions. Requires oral and written communication with supervisor, coworkers, others within the company and customers.

Education High School Diploma

Experience 1-2 years office experience, preferably in accounting.

Computer Skills Working knowledge of Word, Excel, Outlook

Aptitude to learn in-house systems. Key boarding skills sufficient to complete daily tasks in a timely manner.

Excellent interpersonal skills for internal and external communications.

EOE / M / F / V / Disabled / AAP

Current Openings for Accounts Receivable Rentals Clerk Jobs at Grace Pacific LLC